Privacy Policy

1.  Company Name

Tokyo Preservation communication Co., Ltd.

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2.  Name, Title, Department, and Contact Information of the Personal Information Protection Manager (or their Representative)

Name: Personal Information Protection Manager
Department/Title: Chief Privacy Officer
Contact: Tel. +81-3-6452-8911

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3.  Purposes of Use for Retained Personal Data (Includes purposes of use for some data that may not fall under the definition of “retained personal data”)​

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Category | Purpose of Use | Disclosure Status

 

(1) When personal information is directly obtained in writing from the individual (including via website or email, hereinafter referred to as “written”)

• Customer Information: For the construction, operation, and maintenance of IP network systems  [Disclosed]

• Shareholder Information: For information disclosure, sending of materials, and communication  [Disclosed]

• Business Partner Information: For business negotiations, communications, order processing, and billing/payment operations  [Disclosed]

• Employee Information: For personnel and labor management, operational management, health management, and security management  [Disclosed]

• Specific Personal Information: For purposes defined under the Number Act  [Disclose]

• Applicant Information: For contacting applicants and managing recruitment processes  [Disclosed]

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(2) When personal information is directly obtained from the individual by means other than writing

Customer Information: For recording inquiries and for security purposes (such as surveillance camera footage)  [Not Disclosed]

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(3) When personal information is indirectly obtained from business partners, etc.

Personal information entrusted in relation to commissioned operations: For the construction, operation, and maintenance of IP network systems  [Not Disclosed]

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When personal information is collected directly in writing, the purpose of use will be clearly communicated each time. However, the following exceptions apply:

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(1) Cases in which notifying the person of the Purpose of Utilization or publicly announcing it are likely to harm the life, body, property, or other rights or interests of the person or a third party.

(2) Cases in which notifying the person of the Purpose of Utilization or publicly announcing it are likely to harm the rights or legitimate interests of the business operator handling personal information.

(3) Cases in which it is necessary to cooperate with a state organ or a local government in executing the affairs prescribed by laws and regulations and in which notifying the person of the Purpose of Utilization or publicly announcing it are likely to impede the execution of the affairs.

(4) Cases in which it is considered that the Purpose of Utilization is clear in consideration of the circumstances of the acquisition.

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4.  Requests for Disclosure, etc. of Personal Information

You may submit a request to our inquiry desk regarding your personal information, including notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or suspension of provision to third parties.
Upon receiving such a request, we will verify your identity and respond within a reasonable period.

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5.  About Authorized Personal Information Protection Organization

Authorized personal information protection organizations are entities recognized by the competent minister under Article 37 of the Act on the Protection of Personal Information. Their purpose is to ensure proper handling of personal information by addressing complaints related to the handling of the relevant personal information and providing information to registered business operators.

Currently, our company is not affiliated with any authorized personal information protection organization as a covered entity.